VB2023 FAQs


Have some questions about VB2023? Check out our FAQs below.


When does VB2023 take place?

VB2023 takes place over three days: 4, 5 and 6 October 2023.


Where is VB2023 being held?

VB2023 will be held at the Novotel London West hotel in London, UK.


What does the ticket price include?

Ticket price includes:

  • Admission to all conference sessions
  • Conference proceedings
  • Drinks reception on Wednesday 4 October
  • Lunch, early morning refreshments and mid-session coffee breaks on all three days of the event
  • Drinks reception followed by gala dinner & entertainment on Thursday 5 October
  • Commemorative conference bag and t-shirt
  • Wireless Internet access in the conference area of the London Novotel West hotel


How do I book hotel accommodation?

Hotel bookings can be made via this link.

Please get in touch with Virus Bulletin (email [email protected]) if you experience any problems with making your hotel booking.


What is the cancellation policy for hotel bookings?

The Novotel London West is offering VB2023 delegates a special booking rate of £150/night (inclusive of taxes and breakfast).

The hotel’s cancellation policy is as follows:

No cancellation charge applies prior to 14:00 (local time), up to 7 days prior to arrival. Beyond that time, the amount due is not refundable, even if the booking is cancelled or modified.


What happens if one of the speakers I wanted to see can't get to the conference?

Whilst speakers have been asked to commit to presenting their papers in person in London, should they find themselves at the last minute unable to travel, we will have a plan in place for them to present (provided they are able) in virtual format, either by means of a recording or via a live web link (depending on individual circumstances).


Will the sessions be recorded?

Sessions in the Green room and the Red room will be recorded, and will be made available to delegates for viewing after the conference (provided permission has been granted by the speaker).


Can I submit a session for VB2023?

The first round of selections for the VB2023 programme is already complete, however the call for last-minute papers (presentations that deal with up-to-the-minute topics) is now open (until 2 September).

We are also accepting proposals for poster presentations.


What's a poster presentation?

Poster presentations are a great way to engage with your peers, share ideas, get feedback, and learn, all in an informal setting. Find out more here.


Can I bring a guest to the social events?

Probably. We can’t be sure at this stage what scope we will have for guest tickets at the social functions but we plan to try our best. Please tell us if you’d like to bring a guest and we will see what we can do!


Will special diets be catered for?

Please advise VB of any specific dietary requirements you have, and we will pass the information on to the conference venue and request that provisions be made. However, note that it is each individual delegate’s responsibility to inform the VB2023 Conference venue regarding any food allergies and/or intolerances that the delegate may have. For the avoidance of doubt, it is not VB’s responsibility to collect such information or to transmit details to the conference venue and/or hotel. VB hereby excludes liability for any delegate’s failure to inform the conference venue and/or hotel of any such food allergies and/or intolerances.


Are there partnership opportunities for VB2023?

Absolutely. Whether you are interested in increasing brand recognition, interacting with key personnel or recruiting from our audience, there are lots of exciting opportunities to partner with VB2023. Contact us for more information.


I need to justify my attendance of VB2023 to my budget holder, can you help?

We understand that your budget holder will want to see good reasons to approve your attendance of VB2023. To help, we've created some templates you can use as a guide to outline your business case for attending the conference.


Where is VB2024 going to be held?

Nice try. Details for VB2024 will be announced at the end of VB2023.


I have a question you haven’t answered!

Please ask away, contact us on [email protected] and we’ll get right back to you. The full terms and conditions for conference registration can be found here.

We have placed cookies on your device in order to improve the functionality of this site, as outlined in our cookies policy. However, you may delete and block all cookies from this site and your use of the site will be unaffected. By continuing to browse this site, you are agreeing to Virus Bulletin's use of data as outlined in our privacy policy.